Adding Events via Events Manager

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Events Manager Overview


Events Manager handles your events.  Events are defined as anything with a date and a time.  Classes are events. Performances are events. A party is an event. Get the picture?

There are two types of events: a single Event and Reoccurring Events.  A single event happens only once and can span over a period of time (could also be over a period of days).  A one-time class, performance, party, etc.  A Reoccurring event is an event that happens multiple times. An example would be a performance that happens Friday, Saturday, and Sunday.

Events are also assigned to “Author”.  Anyone who enters the event will be the events’ Author.  If you are an administrator and enter an event for one of your users, your name will be associated with that event and will appear publicly as such.  If you would like the appropriate person’s user profile to be associated with their event, I will go over “Assigning Authors to Events” further down this page.

Further information about the Events Manager plugin (and more in-depth FAQ’s and documentation) can be found HERE.

Single Events

As mentioned above, a single event only has one instance and requires a few things to be defined in order to be published: Name of event, date and time (start and end) of event, description/details of an event, and a location of the event.  You may also add a picture and additional data (as pee-defined via custom attributes).  You may also need to accept “bookings” to this event (which may or may not require payment). A single event can happen over a period of time as well.  For instance a festival that happens over the course of a week.  However, if the festival is not 24 hours and happens throughout the week, but during specific hours each day, you will need to enter that event as a reoccurring event.

How to Add a Single Event

Method 1: Entering information from the ‘User End’

Navigate to your public page that allows users to enter events.  In some instances there are different pages for different types of events (i.e. classes, performances, workshops).  Fill out the the form and click “Submit”.  If you are an administrator your event should be published without approval.  If you are an editor or author your event may require approval by an administrator before it is published.  Please check with me if you want to grant approval rights to a user with editor or author role.  You may not be able to assign “Categories” to the event (therefore, the event may not display in the correct location).  You may always login to the dashboard after entering the event to change the categories, author, hidden fields, or to edit the event.

Method 2: Entering information from the ‘Dashboard’

Login and navigate via the sidebar to “Events” and then “Add Event”.  This is a different view than the front end view and hence you will see ALL of the fields for ALL forms on your site.  Some fields may be irrelevant it’s OK to leave them blank.  Just fill out the fields that are necessary.  After you are finished, up on the top-right-hand side of the page, click on “Publish”.  If you are not ready to fully publish the event, you may also click on “Save as Draft” until all of the information is ready to be published.  In this way you can continually add information as you receive it.  After you publish it, the button will change to “update”.  If you want to change the published post back to “Draft” you can change the visibility of the event in the “Visibility” settings located a bit above the “Publish/Update” button.

Reoccurring Events

A reoccurring event happens with a frequency (daily, weekly, monthly, yearly).  Each instance of the event has a specific time period or range (e.g. from 8pm – 10pm).  But the details to the reoccurring event stays the same (for the most part). Like single events, there are some required fields that need to be defined in order to be published: Name of event, date and time (start and end) of event, description/details of an event, and a location of the event.

Method 1: Entering information from the ‘User End’

Navigate to your public page that allows users to enter events.  In some instances there are different pages for different types of events (i.e. classes, performances, workshops).  Fill out the the form (making sure you check off the box that says “this is a reoccurring event” and defining the events frequency) and click “Submit”.  If you are an administrator your event should be published without approval.  If you are an editor or author your event may require approval by an administrator before it is published.  Please check with me if you want to grant approval rights to a user with editor or author role.  You may not be able to assign “Categories” to the event (therefore, the event may not display in the correct location).  You may always login to the dashboard after entering the event to change the categories, author, hidden fields, or to edit the event.

Method 2: Entering information from the ‘Dashboard’

Login and navigate via the sidebar to “Events”, “Reoccurring Events” and then “Add Reoccurring Event” at the top of the page.  This is a different view than the front end view and hence you will see ALL of the fields for ALL forms on your site.  Some fields may be irrelevant it’s OK to leave them blank.  Just fill out the fields that are necessary.  To add a photo to the event, click on “add a featured image” on the side of the form.  After you are finished, up on the top-right-hand side of the page, click on “Publish”.  If you are not ready to fully publish the event, you may also click on “Save as Draft” until all of the information is ready to be published.  In this way you can continually add information as you receive it.  After you publish it, the button will change to “update”.  If you want to change the published post back to “Draft” you can change the visibility of the event in the “Visibility” settings located a bit above the “Publish/Update” button.

Assigning Authors to Events

Anyone who enters the event will be the events’ Author.  If you are an administrator and enter an event for one of your users, your name will be associated with that event and will appear publicly as such. If you would like to change the events’ author:

  1. Navigate to either Events or Reoccurring Events in the Dashboard
  2. Click on the checkbox next to the reoccurring event (or single event)
  3. Click on “Quick Edit” and then pick the appropriate author that should be attached to the event

To assign authors to multiple events:

  1. Navigate to either Events or Reoccurring Events in the Dashboard
  2. Click on the checkboxes next to each reoccurring event (or single event)
  3. Click “Bulk Actions” and select “Edit” and then “Apply”
  4. You can then select the appropriate author from the Author drop down.

More about user profiles and how Authors relate with Events Manager as well as how to utilize this powerful tool to let end users of your site find out more about the owners of events, go HERE

 

Approving Events

If you are allowing user-level accounts (people who take classes, give classes, or subscribers) to submit events, you will need to approve these events before they are published.  Here’s a documentation page on how to approve events: http://wp-events-plugin.com/documentation/event-approval/

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